Data Privacy Notice for Employment Candidates

We are J. Dauman Finance Ltd, a company registered in England and Wales, with registered number 05444949 and address 1st floor, Ealing Cross, 85 Uxbridge Rd, London W5 5TH. Our Data Protection Lead can be contacted at office@jdauman.com. We have produced this privacy notice in order to keep you informed of how we will handle your personal data as Data Controller. All handling of your personal data is done in compliance with the Data Protection Act 2018 and the General Data Protection Regulation (EU) 2016/679 ("Data Protection Legislation").

This notice will apply to any individual applying for a role within our business, either as an employee, work experience candidate, contractor or worker (collectively referred to in this notice as "Candidates").

As part of running the business, J. Dauman Finance Ltd will need to process the personal data of Candidates. We recognise the importance of data protection principles and will always comply with Data Protection Legislation.

The terms "Personal Data", "Personal Data Breach", "Data Protection Officer", "Data Controller", "Data Processor", "Data Subject" and "process" shall have the meanings given to them in the Data Protection Legislation. "Data Protection Lead" is the title given to the member of staff leading our data protection compliance programme in lieu of a requirement for a Data Protection Officer.

What Are Your Rights?

Your rights arising under Data Protection Legislation include:

• The right to be informed of how your Personal Data is used (through this notice);
• The right to access any personal data held about you;
• The right to rectify any inaccurate or incomplete personal data held about you;
• The right to erasure where it cannot be justified that the information held satisfies any of the criteria outlined in this policy;
• The right to prevent processing for direct marketing purposes, scientific/historical research or in any such way that is likely to cause substantial damage to you or another, including through profile building; and
• The right to object to processing that results in decisions being made about you by automated processes and prevent those decisions being enacted.

Under certain circumstances, some of your rights might not be available, or be limited by legal requirements, our interests or the interests of others.

Where Do We Get Your Personal Data?

A lot of the information that we collect about you is gathered through the application/recruitment process, either directly from you, or occasionally through an employment agency. During this process, we also sometimes collect additional information from third parties, such as former employers as referees.

What Information About You Do We Collect?

We might collect, use, store and transfer different kinds of Personal Data about you which includes:

• the information found in your CV;
• the information included in your covering letter;
• the information you give us during interview and interview testing; and
• if you provide us with it, information about your protected characteristics, as defined in the Equalities Act 2010.

How Do We Use the Data We Collect?

We use the data we collect about you to:

• assess skills, qualifications and suitability for the role;
• carry out reference checks;
• communicate with you about the recruitment process;
• keep records about our hiring process; and
• comply with legal and/or regulatory requirements.

It is within our legitimate interests to process your information to decide whether to offer you the role as it is beneficial to us to fill the role. This processing will also help us determine whether we will enter into a contract with you.

Whether or not we collect or use certain data is determined by the recruitment process as follows:

• We will receive your CV and covering letter and use this information to decide if you will be shortlisted for the role.
• If you are called for interview, we will use the information gathered at this stage to decide if we will offer you the role.
• If we decide that we would like to offer you the role we will process your identification documents to determine your right to work within the UK. Your personal information in this respect will be collected as part of a statutory obligation arising under Article 6(b) Immigration (Restrictions on Employment) Order 2007/3290.
• If you fail to provide any of the information noted above, at the times requested, we will not be able to make an adequate decision on your suitability for the role available, and unfortunately, will need to remove you from consideration.

How Do We Use 'Special Categories' of Personal Data?

We use information you provide to us about any disabilities in order to make reasonable adjustments during the recruitment process, as required. We maintain appropriate safeguards, as required by law, when processing the data noted above.

What Profiling or Automated Decision Making Does J. Dauman Finance Ltd Perform?

J. Dauman Finance Ltd does not perform any profiling or automated decision making based on your personal data.

How Long Will Your Personal Data Be Kept?

J. Dauman Finance Ltd holds your details in relation to recruitment for a period of three (3) months after we have informed you of our final decision. We do this so that we can evidence our decision-making process in the event of any allegations of discrimination. Where applicable, we might also be required to hold records for longer periods in order to comply with a legal obligation.

Who Else Will Receive Your Personal Data?

J. Dauman Finance Ltd passes your data to the third parties listed under "Third Party Interests" below. We pass data to these third parties strictly for the purpose of helping us to process your application. Third parties are not permitted to use your data for their own purposes.

Does Your Data Leave the UK?

Yes. Details can be found in the "Third Party Interests" section below.

Third Party Interests

Our Data Processors

Who Can You Get in Touch With?

If you'd like to discuss any of the points raised within this notice, please contact our Data Protection Lead at office@jdauman.com.

If you have concerns about how we process your personal data, you may contact us directly at office@jdauman.com.

We will acknowledge your complaint within 30 days and investigate it without undue delay. We will inform you of the outcome of our investigation and any action taken in response.

If you remain dissatisfied with our response, or if you believe we have failed to comply with data protection legislation, you may complain to our supervisory authority. As J. Dauman Finance Ltd predominantly handles the personal data of UK data subjects, our supervisory authority is the Information Commissioner's Office (ICO). Further information about making a complaint is available at ico.org.uk/concerns.

Please make sure that you have read and understood this Privacy Notice for Employment Candidates and that you are happy to proceed with your application on this basis.

See also: Privacy Policy · Cookie Policy